National Association of Federal Retirees Ottawa Valley Branch
Board of Directors Meeting The Factory, Perth ON, May 1 2017
CALL TO ORDER President Steve called the mtg. to order at 1:05.
RECORDING OF MEMBERS PRESENT S. Fahie; C. Parent; E. Chenard; L. Smith; R, O’Halloran; J. Buehler; B. Irwin; new members - J. Zarb and S. Dormer were welcomed. Regrets : E. Rockburne; L. Palmer Absent: J. Piche
APPROVAL OF AGENDA With addition of “Regional Mtg;” and “AMM Preparation: Resolutions & Nominations” - motion for approval by Ed Chenard; seconded by Judy. Passed.
MINUTES OF MEETING (3 Apr. 2017) Motion to accept Minutes by Ed Chenard; seconded by Joe. Passed.
BUSINESS ARISING FROM MINUTES
REPORT OF OFFICERS Treasurer: Ed C. itemized current bills; discussion of payment schedule to NAFR was clarified. Judy advised Sage deadline is July 14, so fall activity should be confirmed prior to this.
CORRESPONDENCE Copies of April Bulletin were distributed. Email addresses were confirmed for receipt of electronic version of same. Steve summarized Bulletin: AMM dealing of proposals; financial reporting deadline/documentation required; risk mgmt. webinar schedule participation was updated; Br. vulnerable sector police check was clarified (PSHCP officer is only one for Br. – replacement officer deferred at this time); possible Charter violations re: benefits; volunteer survey; Sage info update. Peel-Halton President email re: mtg. prior to AMM was tabled (re: Bill C-27; PSHCP increase concerns; need for Branches?; Ntl. Office $; etc.) – Br. attendance not possible.
Fall Social Function: 18 in Carleton Place area; entertainment to be confirmed by June mtg. Advertising (email; Lake 88.1; Sage) discussed. *Need for Event tickets stressed.
2017 AGM Assessment: positive feedback re: speaker; luncheon. Concurrence for reduction of # of door prizes (to 10) and 2 largest prizes to be drawn first.
AGM Mailing Requirements:
Confirmation of Executive Positions: deferred to June mtg. (E. Chenard & J. Buehler agreed to stand as Treasurer and Sage Editor respectively).
AMM Preparation: Resolutions & Nominations: copies of resolutions were distributed and discussed for confirmation of Branch voting position; 5 Ntl. Director positions tabled. AMM starts June 14 at Ottawa Delta Hotel.