National Association of Federal Retirees
OTTAWA VALLEY BRANCH

Board of Directors Meeting
Valley Heartland, Smiths Falls, Ont.
11 Sept. 2017

  1. CALL TO ORDER
    President Steve called the mtg. to order at 12:55.

  2. RECORDING OF MEMBERS PRESENT
    Fahie; C. Parent; L. Smith; E. Rockburne; E.Chenard; J. Buehler; R, O’Halloran; J. Zarb ; S. Dormer.
    Absent:  B. Irwin; J. Piche   

  3. APPROVAL OF AGENDA
    Motion for approval by Ed R.; seconded by Joe.  Passed.

  4. MINUTES OF MEETING (1 May 2017; 5 June 2017;)
    1 May 2017: motion for approval  by Judy; seconded by Ed C.  Passed.
    5 June 2017: motion for approval by Sandra; seconded by Joe.  Passed.

  5. BUSINESS ARISING FROM MINUTES
    a) Fall Social Function: entertainment & tickets finalized; caterer to be confirmed (Steve); Ed C. agreed to handle ticket requests while Judy is away; means of advertising confirmed (Sage - includes Br. Report; email flyer) other options include: EMC – Regional Roundup; Lake 88.1 + other local radio stations; The Hum, etc.)
    b) 7th Annual North Lanark Seniors Expo: Branch did not participate this year.

  6. REPORT OF OFFICERS
    a) Membership: currently stands at ~1650.   Steve recommends Br. becoming more involved politically with highlighting Association’s concerns to local politicians.   Written articles & reporting of Oct. event to local newspapers would make Assoc. more visible.  
    Treasurer:. Chenard to followup to ensure Br. dues payments were paid to Ntl. (June Br. Mtg.)

  7. BREAK (none)

  8. CORRESPONDENCE
    Bulletin to Branches – July and Aug. 2017; President’s Corner; copies of outdated 2013 You & Your Survivor and copies of CAA Pkg. for NAFR members were distributed.

  9. OLD BUSINESS
    a) AGM Mailing Requirements (Form 115; representation letter):
    b) Confirmation of Exec. Positions: Motioned by Ed C.; seconded by Chuck that Exec. staffing  remain as is.    C. Parent moved that  Sandra Dormer be nominated as Vice-President; seconded by Ed C.  Passed.  E. Rockburne was reappointed as Health Benefits Officer.

    Ed C. to confirm procedure for change to Branch signing authorities.

    Buehler submitted resignation as Branch Editor, effective October 2017.

  10. NEW BUSINESS
    a) Financial Request: Moved by Steve; seconded by Lynda for up to 1K for computer replacement for Ed Chenard.
    b) June Expenses: Receipts for President’s claim are required.
    c) AMM Update: deferred
    d) Remembrance Day: Reps for laying of wreaths was tabled:
    Perth: E. Chenard
    Lanark: E. Rockburne and B. Irwin??
    Almonte: Steve
    Carleton Place: Ed C. to reconfirm or S. Dormer?
    Arnprior: Joe to confirm
    Smiths Falls: to be confirmed – Judy to check AGM Registration

    e) Christmas Luncheon: consensus for CC’s; date to be confirmed.

  11. ADJOURNMENT                    Meeting adjourned at 2:30.