National Association of Federal Retirees
OTTAWA VALLEY BRANCH

Board of Directors Meeting
The Factory, Perth,  Ont.
2 Oct. 2017

  1. CALL TO ORDER
    President Steve called the mtg. to order at 1:00.

  2. RECORDING OF MEMBERS PRESENT
    Fahie; L. Smith; E.Chenard; J. Buehler; R, O’Halloran; S. Dormer; J. Piche                    
    Absent:  C. Parent; E. Rockburne; B. Irwin; J. Zarb   

  3. APPROVAL OF AGENDA
    Motion for approval by Ed C.; seconded by Jim.  Passed.

  4. MINUTES OF MEETING (11 Sept. 2017)
    Motion for approval by Judy; seconded by Roy.  Passed.

  5. BUSINESS ARISING FROM MINUTES
    a) Fall Social Function: ~ 50 have registered; Leather Works (caterer) confirmed;  reminder email will be sent out.   Sandra & Roy agreed to take tickets.  Motion for a door prize ($25.00 Cdn. Tire certificate) by Lynda; seconded by Steve.  Approved.  
    b) Financial Signing Authority Update: (E. Chenard) – deferred.   
    Motion for 4 signing officers (President: Steve Fahie; Vice-President: Sandra Dormer; Treasurer: Ed Chenard and Secretary: Lynda Smith) made by Judy and seconded by Jim. Carried.

    c) Remembrance Day Wreaths: Lanark? Ed C. to confirm J. Gallipeau for Carleton Place;
    d) Christmas Luncheon: Ed C.  to confirm CC’s on the Rideau for 6 Dec.

  6. REPORT OF OFFICERS (none)

  7. BREAK (none)

  8. CORRESPONDENCE (none)

  9. OLD BUSINESS
    a) AGM Mailing Requirements: Steve clarified Ntl. requirements, based on 2017 spring Bulletin to Branches. Under 4.2 (Section 7.1), OVB will submit requirements under: (a); (b) and (e).   Steve confirmed requirement (c) is already covered under (e) -  so will not be done.
    Form 115: no longer listed “as required”; Ed. C. clarified ‘statements are reviewed, not audited’.  
    b) Confirmation of Dues Payment to Ntl.:
    Steve confirmed via email with Ntl. and Ed. C. that OVB payment was resolved.
    c) AAM Update: - deferred until Report read.

  10. NEW BUSINESS
    a) 2018 AGM Speaker: Jim will ask whether Dr. Conway is available and tentatively book Civitan Club.

  11. ADJOURNMENT                    Meeting adjourned at 2:00.