National Association of Federal Retirees
OTTAWA VALLEY BRANCH

Board of Directors Meeting
Valley Heartland, Smiths Falls, Ont.
6 Mar. 2017

 

  1. CALL TO ORDER
    President Steve called the mtg. to order at 12:45.
  2. RECORDING OF MEMBERS PRESENT
    Fahie; E. Rockburne; E. Chenard; L. Smith;  R, O’Halloran; ; J. Piche
    Regrets :  J. Buehler; B. Irwin; L. Palmer

  3. APPROVAL OF AGENDA
    Typo correction.

  4. MINUTES OF MEETING (23 Feb. 2017)
    Motion to accept Minutes by Jim; seconded by Ed Rockburne. 

  5. BUSINESS ARISING FROM MINUTES
    1. 2017 AGM: Steve confirmed costs (hall - $515.00; cleanup - $155.00 + HST); food ($5.95/person for 9 a.m.; $11.95/person for lunch) + selection of pop etc.
      Deposit of $200.00 is to be remitted asap. Ed C. to rent audio equipment.
      Speaker is Craig Halpenny (potential topics discussed).  SOCAN restrictions tabled.
      Static display presenters confirmed to date: CAA – Kimberly Baker (+ door prize); Johnson Insur. (Shawn McCord) + 2 CARE packages as door prizes; Alzheimer Society – Robin Hull.  Followup on 2 more (Lynda) + Judy’s input.
      (Current copies of You & Your Survivor booklet (2013) being purchased for AGM attendees was discussed.  If not available for 2017, consideration to purchase for 2018 AGM).
    2. Bulletin to Branches Update: Bulletin to Branches are now only available ‘online’.  Steve will print off a couple of hard copies for Exec. requiring this form of notification.
    3. Branch Surplus Funds: Moved by Jim; seconded by Lynda that 3K reserve be called ’Special Events Reserve’.    Steve to prepare draft rationale for Fund; forward to Exec. -  for presentation at AGM.
      Moving ‘Unrestricted Reserves’ to ‘Defense of Benefits Funds’ was discussed, but not formally actioned.

  6. REPORT OF OFFICERS
    Health Benefits Officer:
    Ed Rockburne was asked to provide summary for Annual Report.
    Treasurer: Steve presented draft Income & Expense Statement ending Dec. 31/16.  Minor adjustments were discussed.
    Membership:
    Steve advised 2016 membership was 1708; 2017 membership currently stands at 1685.  Followup for email addresses at AGM was discussed.  Steve will prepare form for members to complete.

  7. BREAK (none)

  8. CORRESPONDENCE
    - copies of Bulletin to Branches (Dec. 2016; Jan. 2017; Feb. 2017) were provided by Steve;
    - copy of J-G Souliere’s ‘ADVOCACY IN ACTION’ re: Bill C-27 was distributed;
    - C-27 info on Ntl. website is now available;
    - under ‘News & Views’ on Ntl. website, update on taxing of healthcare plans available.

  9. OLD BUSINESS (none)

  10. NEW BUSINESS
    1. National AMM: to be held in Ottawa 14-16 June/17. Steve asked of Exec. interest in attending.   

  11. ADJOURNMENT
    Meeting adjourned at 2:25.

 

 

Future Meetings:        3 April 2017

                                    19 April 2017-OVB AGM

                                    1 May 2017

                                    5 June 2017