National Association of Federal Retirees
OTTAWA VALLEY BRANCH

Board of Directors Meeting
The Factory, Perth, Ont.
23 Feb. 2017

 

  1. CALL TO ORDER
    President Steve called the mtg. to order at 1:20.

  2. RECORDING OF MEMBERS PRESENT
    Fahie; E. Rockburne; E. Chenard; B. Irwin; J. Buehler; L. Smith; R, O’Halloran; ; J. Piche
    Regrets :  L. Palmer               

  3. APPROVAL OF AGENDA
    After adding ‘Branch Reserves’ to Agenda, motion for approval by Ed Rockburne; seconded by Judy.  Passed.

  4. MINUTES OF MEETING (7 Nov. 2016)
    Motion to accept Minutes by Ed Chenard; seconded by Jim.  Passed.

  5. BUSINESS ARISING FROM MINUTES
    1. 2017 AGM: Almonte Civitan Club is confirmed for 19 April. Luncheon details and speaker to be confirmed.  $200.00 is required to book the venue.
    2. Branch Surplus Reparation Cost: Ed C. explained National approved formula for expenditure of $646.67 and confirmed payment is to be sent.

  6. REPORT OF OFFICERS
    Health Benefits Officer: Ed Rockburne advised of move out of area shortly, so this position will need to be filled.  A recent request for info was forwarded to National for handling.
    Treasurer: Steve confirmed that ‘dues reminder’ mailing (totally ~7.4K) was sent recently. 

  7. BREAK (none)

  8. CORRESPONDENCE
    - new contribution rates for PSHCP recently sent out by Ntl.  (43.75% increase)
    -  Steve summarized recent Bulletins to Branches (Nov.; Dec.; Jan.): secure and regular backups of Br. business being established was stressed; fixed assets should be tracked and recorded; eblasts update given; Toolkit for volunteer recruitment being offered by Ntl.; AMM will be 14-16 June, in Ottawa (max of 3 observers/Br.); Bill C-27 (allowing Crown Corporations to change to target-benefits) mentioned; tangerine mailing & reduction in current interest rate was tabled; 
    Steve will contact Ntl.  again to request that hard copies of Bulletins be sent to our Branch regularly.  # Exec. also reported not even receiving email copies in months.

  9. OLD BUSINESS (none)

  10. NEW BUSINESS
    1. Branch Reserves: has recommended that  Br. surplus reserves be reduced.  Motion to replenish Defence of Benefits Funds by $3000.00 was motioned by Jim; seconded by Bill and passed – to be ratified at 2017 AGM.  Decision of actual Fund to be replenished to be determined. (Steve to locate list for Br. fund possibilities & send to Exec. for final decision.)
    2. AGM:
      Door prizes: Moved by Ed Chenard; seconded by Jim that $400.00 worth of gift cards be purchased for AGM.  Passed.  Bill has agreed to purchase same.
      Static displays: Lynda was asked to followup with most of previous year’s attendees.  Judy to contact Classic Theatre.
    3. Branch Recruitment: Ideas tabled to encourage volunteers: include mention of: meeting schedule; luncheons and travel cost coverage.   
    4. Fall Social Function: need to discuss further – if a volunteer Event Coordinator were to become available …

  11. ADJOURNMENT
    Meeting adjourned at 3:00.

 

 

Future Meetings:        6 March 2017

                                    3 April 2017

                                    19 April 2017-OVB AGM

                                    1 May 2017

                                    5 June 2017