National Association of Federal Retirees
OTTAWA VALLEY BRANCH

Branch Executive Meeting
Valley Heartland, Smiths Falls, Ont.
6 Nov. 2017

  1. CALL TO ORDER
    President Steve called the mtg. to order at 12:55.

  2. RECORDING OF MEMBERS PRESENT
    Fahie; C. Parent; L. Smith; E.Chenard; ; R, O’Halloran; S. Dormer; J. Zarb                     
    Regrets:  E. Rockburne; J. Piche              
    Absent:  B. Irwin; L. Palmer

  3. APPROVAL OF AGENDA
    Motion for approval by Sandra; seconded by Chuck.  Passed.

  4. MINUTES OF MEETING (2 Oct. 2017)
    Discussion of accuracy of Minutes was clarified: as human error occurred, approval of $50.00 cash prize at Fall Event was approved after the fact.  Motion for approval by Joe; seconded by Roy.  Passed. 

  5. BUSINESS ARISING FROM MINUTES
    1. Fall Social Function Synopsis: Total Cost: $1878.88; ~ 70 attendees; function well received by members; overall Br. cost: ~$900;
    2. Financial Signing Authority Update: (E. Chenard) – deferred.    
    3. Remembrance Day Wreaths: confirmation that all 6 Legions within Br. area will have OVB Branch representation.
    4. Christmas Luncheon: As  CC’s on the Rideau is closed, arrangements for  6 Dec. luncheon at Maximillians was approved.  Attendance to be confirmed with Steve by Nov. 30.
    5. 2018 AGM: Jim confirmed via email that Dr. Conway is available for 18 Apr./18 mtg. & Perth Civitan Club has been booked.  Steve will follow up with these arrangements. 


  6. REPORT OF OFFICERS
    Membership: Steve advised invoices had been mailed; +5K outstanding for members still not on direct withdrawal.  New membership renewal dates are based on date of joining.

  7. BREAK (none)

  8. CORRESPONDENCE
    Copies of Bulletins for Sept. & Oct./17 were distributed by Steve, and key items were discussed; Steve advised ‘Starter Kit’ had been ordered for the Branch. 

  9. OLD BUSINESS
    1. Financial Signing Authority Update: Chenard – deferred.
    2. AGM Update: - copies of report distributed and discussed.

  10. NEW BUSINESS
    1. Regional Meeting (15 Nov.): Steve and Sandra to attend. asked that need for hard copies of ‘You & Your Survivor’ for members (if requested) be stressed.
    2. January mtg. Steve confirmed no is required.
    3. Receipt of Membership card: Steve to followup on Joe’s concern.
    4. Non DDS payments: Ed C. requested clarification of Ntl’s handling of members’ payments and concerns re: reconciling Br. records. Situation to be monitored. 

  11. ADJOURNMENT                    Meeting adjourned at 2:20.

 

Future Meetings:        5 Mar. 2018               

                                    9 Apr. 2018

                                    18 Apr. 2018 – AGM