National Association of Federal Retirees
Ottawa Valley Branch

Board of Directors Meeting
Carleton Place Arena, 75 Neelin ST. Carleton Place
February 12, 2018


  1. Call to Order
    President Steve called the meeting to order at 01:30.

  2. Recording of Members Present
    Ed Chenard, Ed Rockburne, Sandra Dormer, Roy O’Halloran, Steve Fahie
    Regrets: C. Parent, L. Smith, J. Zarb, J. Piche, B. Irwin, L. Palmer

  3. Approval of Agenda
    Motion for approval by Ed C., seconded by Ed R., Passed.

  4. Minutes of Meeting ( 6 Nov. 2017)
    Motion for approval by Ed C., seconded by Roy.

  5. Business Arising from the Minutes
    1. Regional Meeting Update: Sandra gave a brief review of the regional meeting held on November 15 2017 at the Ottawa Branch boardroom.
    2. 2018 OVB AGM – Steve reported the meeting room at the Perth Civitan Hall is reserved, luncheon details to be arranged.
      The sound system is to be checked by Ed C. prior to the meeting.
      Steve to send Civitan Club contact details to Ed C.
      Steve has sent an email to the proposed Guest Speaker Jordan Sinclair, of Canopy Growth, inviting him to present developments in the legal cannabis field. No response at this time.

  6. Report of Officers
    1. Ed C. reported that the financial records are up to date and ready to be reviewed.
    2. Steve to check the financial records and create financial statements for the year ended Dec. 31 2017, for review by the auditor.

  7. Break (none)

  8. Correspondence
    1. Steve presented copies of the Bulletin to Branches for November, December (2017) and January 2018. Copies to be retained for Lynda.
    2. Steve received notice of possible training sessions for Communications and Advocacy to be held at the Ottawa office on April 17-19. Our Branch will not be able to participate due to conflict with our AGM.

  9. Old Business
    1. Financial Signing Authority
      Steve, Sandra and Ed will be meeting at the Royal Bank in Carleton Place following this meeting to sign the documents required to add Sandra to the list of signing officers for the Branch. Lynda unable to attend, will be contacted later to complete the paperwork.

  10. New Business
    1. New Branch Editor – tabled till another meeting
    2. 2018 AGM: perks for OVB members (25 years in area eff. 25 Nov 1992) – postponed until next meeting.
    3. New Website Name – Steve presented a proposal to create a new Branch website that would have a URL that more closely represents the Association name (does not include “FSNA”). To be discussed when additional Board members can review the proposal.

  11. Adjournment
    The meeting was adjourned at 2:30PM.

Future meetings:      2 April 2018
                                    18 April 2018 - AGM