National Association of Federal Retirees
OTTAWA VALLEY BRANCH

Board of Directors Meeting

The Factory, Perth, Ont.
12 Mar. 2018

  1. CALL TO ORDER
    President Steve called the mtg. to order at 1:10.

  2. RECORDING OF MEMBERS PRESENT
    S.Fahie; E. Rockburne; E. Chenard; B. Irwin; L. Smith; S. Dormer
    Regrets:  R. O’Halloran; J. Zarb; J. Piche;  L. Palmer; C. Parent 

  3. APPROVAL OF AGENDA
    With addition of: confirming OVB mtg. schedule; payment of OVB invoices and AGM door prizes, motion for approval by Ed Rockburne; seconded by Sandra.  Passed.

  4. MINUTES OF MEETING (12 Feb. 2018)
    Motion to accept Minutes by Ed Chenard; seconded by Ed Rockburne.  Passed.

  5. BUSINESS ARISING FROM MINUTES
    1. 2018 AGM: Steve advised guest speaker (Canopy Growth) has not yet been confirmed.  Other possible speaker options were discussed: LTC issues; Ministry of Health; OPP; Johnson Insur.    (Copies of 2017 speaker’s presentation were not sent to members, as promised.) 
      Static Displays: Lynda to line up health reps; Steve to handle: Johnson & Classic Festival.
      Details: menu to be confirmed by Steve; announcement flyers to be handled by Steve; Br. contact to handle AGM registration to be via website; or Steve; audio check to be handled by Ed C.; Annual Report to be handled by Steve.
      25th Anniversary Br. Members’ Acknowledgement:  insufficient time to handle.
      Door Prizes: Exec. approved $300 total: 1 $100 gift card from Canadian Tire; 2 $50.00 cards (1 from Walmart; 1 from Giant Tiger; 4 $25.00 cards (2 from Time Horton’s; 2 from MacDonalds).  Bill agreed to purchase cards.

  6. REPORT OF OFFICERS
    President:  Steve reviewed Br. financial statement; ‘Dues Repatriation’ charge was clarified as National Office clawback.  Suggestions to reduce future repatriation clawbacks:  increase $ for AGM door prizes; upgrade AGM luncheon menu; more public advocacy i.e.  participation in Almonte’s  2018 Seniors’ EXPO -  were discussed.

    Bob McClean to review Branch financial sstatements.

  7. BREAK (none)

  8. CORRESPONDENCE
    Bulletins for Dec.2017; Jan. and Feb. 2018 distributed.

  9. OLD BUSINESS
    Branch Editor: Position still on hold – Steve will advertise need for a replacement at AGM.
    Branch website name change:  Moved by Ed C. that Steve’s final choice of Branch name change be acceptable; seconded by Ed R.  Passed. (Cost of change will be ~$230.00 for 3 year period +   $60.00 charge for automatic backup of website.)

  10. NEW BUSINESS
    1. National AMM: Resolutions were distributed and discussed briefly.
      Sandra confirmed availability to attend 19-20 June, and Steve provided copy of agenda to her.
    2. New Printer: Steve advised of replacement need. Approval of up to $160.00 for a new printer was moved by Bill; seconded by Ed. Passed.
    3. Surplus Printer (copy feature only): will be offered as a draw prize at AGM.

  11. ADJOURNMENT
    Meeting adjourned at 2:45.

Future Meetings:        9 April 2017

                                    18 April 2018 - OVB AGM (Perth Civitan Club)

                                    7 May 2018

                                     4 June 2018